01 · Roster
Who is on the team
Names, phones, the roles each person is happy to do, and the days they never can. Add someone in ten seconds from a text.
- People
- up to 400
- Roles
- any number
Kestrel. Shift scheduling for volunteer teams.
Roster volunteers in a browser tab. Build the shifts, let people pick their own, send the reminder, and see who actually showed up.
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No install · one team free
The parts
Everything a roster needs.
Everything a roster needs.
Nothing it does not.
Six pieces, each doing one job, tuned so that the distance between "we need eight people Saturday" and eight confirmed names is about ten minutes.
- 01
Instant teams
Open a link and the team exists. Nothing to download, nothing to authorise, no spreadsheet to import first.
- 02
Shifts, not spreadsheets
Set the slots and the headcount. Volunteers pick their own from a phone, and a full shift closes itself.
- 03
Reminders that land
A text the day before and an hour before. Replies come back as confirmed, running late, or cannot make it.
- 04
Attendance, counted
Tap who showed up. Hours roll into a report your board and your funder will both accept.
- 05
Works offline
Check-in keeps working in a hall with no signal, then syncs when a bar comes back.
- 06
Export anything
Every roster, every shift, every hour, out to a spreadsheet in one click. Your data is never stuck here.
Four lanesPick a lane,
01 / 04
Pick a lane,
then fill it.
02 · Shifts
What needs covering
Build a week in minutes, repeat it forever. Every shift has a headcount and closes itself when it is full.
- Slots
- unlimited
- Repeat
- daily to yearly
03 · Reminders
Getting people there
Two texts, timed. Replies land back on the shift so the coordinator sees gaps before they are gaps.
- Sent
- 24 h and 1 h
- Reply rate
- above 90%
04 · Reports
Proving it happened
Hours by person, by program, by month. Built for the funder report you write every quarter.
- Exports
- CSV, PDF
- History
- kept forever
Teams on Kestrel
Made by people
Made by people
between other jobs.
A rolling wall of the team badges people make when they open their first roster. Every one of them started as one shift on a Saturday.
The run
Ten minutes,
Ten minutes,
start to roster.
- Step 01
Open a team
One click makes a team with an empty week and a private link. It exists the moment you land.
- Step 02
Add your people
Type names or paste a list. Each person gets a text with their own link, no password to forget.
- Step 03
Build the week
Drag out the shifts, set a headcount on each, and hit repeat if next week looks the same.
- Step 04
Let them pick
Volunteers claim shifts from their phone. Full shifts close. Gaps show in red until they do not.
- Step 05
Count and send
Tap who came. Hours roll up. Export the month for the board on the last Friday.
Plans
Free forever
Kitchen table
CommunityMost picked
Network
Free forever
for one team.
Pay only when you run more than one team, need more history, or want somebody else in the coordinator seat with you.
$0forever
One team, every feature, as many shifts as you can fill.
- One team
- Up to 60 people
- Text reminders
- Attendance and hours
- Spreadsheet export
$19per month
For an organization running several programs at once.
- Six teams
- Up to 400 people
- Two coordinators
- Funder-ready PDF reports
- Three years of history
- Priority replies
$49per month
Many sites, one roster, and the reporting to match.
- Everything in Community
- Unlimited teams
- Unlimited coordinators
- Shared volunteer pool
- Your own sending number
- Setup call included
Prices in Canadian dollars. Cancel from inside the app, no email required. Registered charities get Community at half price, ask us.
Voices
What coordinators say.
Questions
The things people ask twice.
Do volunteers need an account?
No. Each person gets their own link by text. Tapping it opens their shifts. There is no password because there is nothing to protect that a link does not already protect.
Where does our data live?
In Canada, on servers we rent, encrypted at rest. You can export everything at any time, and deleting a team deletes it everywhere within a day.
What do the texts cost?
Nothing extra on any plan. Reminder texts are included, in Canada and the United States. Elsewhere, ask us.
Can two of us coordinate?
On Community and up, yes. Both coordinators see the same week and the same replies, and either can fill a gap.
What if we outgrow it?
Export and leave. Your rosters, shifts and hours come out as plain spreadsheets that open anywhere. We would rather you left cleanly than stayed stuck.
Fill the week now
Kestrel opens in the tab you already have open. No install, no sign-up, no spreadsheet to clean first.
Works in Chrome, Safari, Firefox and Edge